Braille transcription
Although it is possible to transcribe Braille by simply substituting the equivalent Braille character for its printed equivalent, such a character-by-character transcription, known as Grade 1 Braille, is used only by beginners.
Braille characters are much larger than their printed equivalents, and the standard 11" by 11" (28 cm × 28 cm) page only has room for 25 lines of 40 characters. To reduce space and increase reading speed, virtually all Braille books are transcribed in what is known as Grade 2 Braille, which uses a system of contractions to reduce space and speed the process of reading. As with most human linguistic activities, Grade 2 Braille embodies a complex system of customs, styles, and practices. The Library of Congress's Instruction Manual for Braille Transcribing runs to nearly 200 pages. Braille transcription is skilled work and Braille transcribers need to pass certification tests.
The system of Grade 2 Braille contractions begins with a set of 23 words which are contracted to single characters. Thus the word but is contracted to the single letter b, can to c, do to d, and so on. Even this simple rule creates issues requiring special cases; for example, d is, specifically, an abbreviation of the verb do; the noun do representing the note of the musical scale is a different word, and must be spelled out.
Portions of words may be contracted, and many rules govern this process. For example, the numeral 6 stands for "ff," but may only be used within a word, not at the beginning or end.
The contraction rules take into account the linguistic structure of the word; thus, contractions are not to be used when their use would alter the usual braille form of a base word to which a prefix or suffix has been added. And some portions of the transcription rules are not fully codified and rely on the judgement of the transcriber. Thus, when the contraction rules permit the same word in more than one way, preference is given to "the contraction that more nearly approximates correct pronunciation."
Grade 3 Braille is a system that includes many additional contractions, almost a shorthand; it is not used for publication, but is used mostly for individuals for their personal convenience.
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